Senior Executive Assistant (AI-Savvy)

About the role

We are seeking a proactive, highly organized Senior Executive Assistant to support our Founder across multiple international businesses in the UK, Europe, the Middle East, and Asia. This remote, fast‑paced role is ideal for someone who loves keeping things orderly, solving problems, and leveraging AI tools to boost productivity.

Key responsibilities

• Manage calendars, meetings, and travel arrangements across multiple time zones.
• Organize and prioritize email inboxes, ensuring urgent matters are addressed promptly.
• Coordinate cross‑business projects and maintain project documentation.
• Prepare documents, presentations, and reports for internal and external stakeholders.
• Maintain databases, contacts, and business records.
• Assist with basic bookkeeping tasks, including expense tracking and receipt management.
• Coordinate logistics with suppliers, contractors, and external partners.
• Utilize AI tools such as ChatGPT and Claude to draft content, streamline workflows, and improve efficiency.
• Support publishing, documentation, and special business projects.

Required profile

• Minimum 3 years experience as an Executive Assistant, Senior Administrative, or Operations support professional.
• Excellent English communication skills, both written and verbal.
• Strong organizational and time‑management abilities.
• Comfortable working independently in a remote environment.
• Tech‑savvy with Microsoft Office, Google Workspace, and other productivity tools.
• Experience with AI tools is highly desirable.
• Proactive, resourceful, detail‑oriented, and able to manage multiple priorities.
• Professional, trustworthy, and discreet.

Required skills

• Microsoft Office
• Google Workspace
• ChatGPT
• Claude

What we offer

• Fun, friendly, and supportive remote work environment.
• Competitive salary and opportunities for growth and development.
• Work‑life balance with a Monday‑Friday schedule (12:30 PM‑10:00 PM Manila time).
• Home‑based setup (minimum 50 Mbps internet required).