Remote Personal Assistant for Family Office

About the role

We are seeking a highly organised and trustworthy Personal Assistant to support a family office on a fully remote basis. The role works in alignment with London business hours and reports directly to the Head of the Family Office, providing day‑to‑day assistance to the Principal and family members.

Key responsibilities

• Manage complex diaries and schedules across multiple time zones, proactively resolving conflicts.
• Coordinate domestic and international travel, including commercial flights, private jets, and helicopter transfers, and prepare detailed itineraries.
• Liaise with travel agents and service providers to secure competitive rates while maintaining high service standards.
• Provide remote coordination for private properties, working with on‑site staff and contractors.
• Oversee building, refurbishment, and maintenance projects, tracking progress, timelines, and budgets.
• Maintain and improve digital filing systems for accurate and easy access to records.
• Handle ad‑hoc tasks and requests with discretion, urgency, and professionalism.

Required profile

• Exceptionally organised with strong attention to detail.
• Ability to manage multiple priorities calmly in a fast‑paced environment.
• Highly discreet, trustworthy, and professional when handling confidential matters.
• Excellent written and verbal communication skills.
• Self‑motivated, proactive, and reliable.
• Comfortable working fully remote and aligned with UK/London hours.

Required skills

What we offer

• Food allowance and government benefits.
• 13th month pay, night differential (10% of hourly rate), and overtime pay (max 10.25 hrs/day).
• 20 leaves after 6 months, holiday pay (200% on regular holidays, 130% on special holidays).
• Referral bonus, HMO after 6 months, and work equipment.