Personal Assistant (C‑level Executive Support)

About the role

LUXASIA, the leading beauty omnichannel distribution platform in Asia‑Pacific, is seeking a proactive Personal Assistant to support its COO, CBO and CFO. The role provides high‑level administrative and operational assistance, ensuring smooth daily operations for senior executives in a fast‑paced, multinational environment.

Key responsibilities

• Act as the primary point of contact for internal and external stakeholders on behalf of the COO, CBO and CFO.
• Manage complex calendars, schedule appointments, coordinate meetings and arrange domestic and international travel, including itineraries and logistics.
• Prepare and organise meeting materials, presentations, reports and executive correspondence with discretion.
• Handle ad‑hoc assignments, event coordination, and employee engagement initiatives as required.
• Support office and finance administrative tasks such as purchase‑order creation, reporting, equipment procurement and related documentation.

Required profile

• Minimum degree in any discipline with at least five years of relevant experience in a fast‑paced multinational setting.
• Demonstrated ability to prioritize tasks, manage competing demands and work independently under pressure.
• Strong attention to detail, resilience and resourcefulness.
• Excellent written and spoken English with professional business communication skills.

Required skills

• Advanced calendaring and travel‑management expertise for multiple senior executives.

What we offer

• Opportunity to work with over 100 luxury beauty brands across 15 markets.
• Autonomous environment with guidance and genuine care from leadership.
• Diverse, inclusive team that encourages innovation, risk‑taking and professional growth.