Partnerships Assistant

About the role

The Partnerships Assistant provides essential administrative support to the Partnerships and Engagement (P&E) Section, ensuring smooth execution of university partnership programs and related activities.

Key responsibilities

• Facilitate negotiation, review, and finalization of standard partnership agreements such as MOUs, MOAs, student exchange, data sharing, and Erasmus inter‑institutional agreements.
• Develop and maintain a comprehensive database of all contracts and agreements, guaranteeing up‑to‑date and digitally accessible records for stakeholders.
• Monitor agreement validity, alerting the Section Head to upcoming renewal requirements.
• Update agreement templates in collaboration with relevant university offices.
• Receive, catalog, and process partnership requests from external stakeholders.
• Prepare program‑related documents using prescribed templates and coordinate logistical details with partner academic departments.
• Assist the Section Head in maintaining relationships with local and overseas institutional partners, industry collaborators, and government agencies.
• Arrange meeting schedules during international conferences and manage all administrative and logistical aspects of meetings and events.
• Develop a system for recording Section outputs to inform key performance indicators and generate related reports.
• Evaluate and liaise with suppliers and third‑party contractors as needed.

Required profile

• Provides administrative support for P&E programs and activities under the supervision of the Head of Partnerships and Engagement.

Required skills