Operations Assistant (Remote)

About the role

We are looking for a highly organized Operations Assistant to provide high‑level administrative and operational support in a fast‑growing, founder‑led business. The role is fully remote and combines executive assistance, project coordination, light finance and sales outreach to keep daily operations running smoothly.

Key responsibilities

• Manage executive inbox, prioritize emails and draft responses.
• Coordinate calendars, schedule meetings and prepare agendas.
• Track action items, follow up on deliverables and support task prioritisation.
• Maintain organized files, shared drives and documentation for internal and external stakeholders.
• Assist with project tracking, operational follow‑ups and monthly data collection from brand contacts.
• Support monthly invoicing, basic QuickBooks record‑keeping and end‑to‑end commission processing.
• Provide telesales outreach, update CRM and assist with lead generation and follow‑up communications.

Required profile

• 3+ years of experience as an Executive Assistant, Operations Assistant or Coordinator.
• Strong organisational, time‑management and written communication skills.
• Comfortable handling confidential information and managing multiple priorities in a fast‑paced environment.
• Experience supporting senior executives is highly preferred.

Required skills

• QuickBooks (basic invoicing and tracking)
• CRM systems such as Salesforce or HubSpot
• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
• Microsoft 365 / Outlook
• Project‑management tools (Asana, ClickUp, Notion or similar)

What we offer

• Fully remote work arrangement.
• Opportunity to work closely with founders and senior leadership.
• Flexible salary discussion based on experience.