Office Assistant – QuickBooks & Excel

About the role

We are seeking an organized, detail‑oriented Office Assistant to support our executive team remotely. The role combines administrative duties with basic bookkeeping and data management using QuickBooks and Microsoft Excel.

Key responsibilities

• Manage executive calendar, schedule meetings, arrange travel, and handle correspondence.
• Maintain organized records and filing systems.
• Process invoices, payments, and perform basic bookkeeping in QuickBooks.
• Generate financial reports as required.
• Create, update and analyse spreadsheets for data tracking and reporting.
• Serve as primary point of contact between the executive and internal teams, ensuring tasks stay on track.

Required profile

• Prior experience as an executive or personal assistant or in a similar administrative role.
• Proficiency with QuickBooks and Microsoft Excel, including formulas and basic data analysis.
• Strong organizational and communication abilities.
• Honest, proactive and able to work independently.

Required skills

• QuickBooks
• Microsoft Excel

What we offer

• Full‑time remote position (9 am‑5 pm EST).
• Weekly pay with negotiable salary based on experience.
• Potential salary increase based on performance and client approval.