Office Assistant

About the role

The Office Assistant will support the extension training facility by managing office supplies, providing secretarial services, and ensuring smooth daily operations for instructors and events.

Key responsibilities

• Maintain inventory of office equipment and supplies, ensuring compliance with Quality Assurance manuals.
• File, update, and create documents; handle copying, scanning, faxing, mailing, and filing tasks.
• Assist during special events such as annual meetings, conferences, and seminars.
• Provide secretarial support to instructors and act as a backup for the main training centre when needed.
• Communicate with building administration and coordinate with vendors and service providers.
• Support housekeeping and maintenance to keep the training centre clean, operational, and safe.

Required profile

• Graduate of a 4‑year program in business, administration, travel, hospitality or related field (fresh graduates welcome).
• Preferably 1 year of office experience, but entry‑level candidates are accepted.
• Strong verbal and written communication, coordination, and time‑management abilities.
• Proactive problem‑solving, adaptable to a dynamic environment, and able to handle confidential information.

Required skills

• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience with digital data management and general office administration tools.
• Ability to learn company‑specific applications such as accounting software, visitor‑management systems, and collaboration tools.

What we offer

• Opportunity to work for a global leader in ship management with a strong maritime heritage.
• Access to continuous learning, structured career development, and a supportive international network.
• Dynamic work environment focused on integrity, trust, and long‑term relationships.