Legal Administrative Assistant / Secretary

About the role

We are looking for a detail‑oriented Legal Administrative Assistant to support our paralegals and attorneys. The role ensures smooth legal operations by managing calendars, docketing deadlines, preparing documents, and handling filings with precision and confidentiality.

Key responsibilities

• Docket hearings, court dates, filing deadlines and case milestones in the firm’s docketing system.
• Maintain and update attorney calendars, providing proactive deadline reminders.
• Coordinate client meetings, depositions, hearings and travel arrangements for attorneys.
• Prepare, edit, proofread and format legal documents, pleadings, motions and correspondence.
• File documents with courts and agencies, ensuring compliance with e‑filing requirements and confirming receipt.
• Manage case files in the Clio case‑management system, keeping both digital and physical records organized.

Required profile

• Strong attention to detail and ability to meet strict deadlines.
• Experience handling confidential information with discretion.
• Proactive, organized and able to take ownership of tasks.
• Willingness to learn a specialized practice area.

Required skills

• Proficiency with the Clio case‑management platform.
• Familiarity with e‑filing systems used by federal courts and agencies.