Full-time Executive Assistant (Remote, Independent Contractor)

About the role

We are looking for a highly organized Executive Assistant to support the CEO of a growing healthcare organization. This remote, full‑time position will act as the CEO’s right hand, handling calendars, communications, compliance tracking, and client relations while maintaining strict confidentiality.

Key responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements, and executive communications.
• Oversee email inboxes, correspondence, and priority follow‑ups.
• Prepare reports, presentations, meeting materials, and executive briefings.
• Coordinate leadership activities, project deadlines, and cross‑functional initiatives.
• Support HR functions, onboarding, compliance monitoring, and certification tracking.
• Assist with financial administration, payroll coordination, and vendor management.
• Handle client and family communications, concerns, and meeting coordination.
• Support marketing, referral tracking, and business development efforts.

Required profile

• Previous experience as an Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role.
• Exceptional calendar management and scheduling abilities.
• Strong written and verbal English communication skills.
• Proven ability to handle confidential business, employee, and client information.
• Independent, proactive work style with excellent follow‑through and problem‑solving.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience using Google Workspace (Docs, Sheets, Slides, Gmail).
• Familiarity with video‑conferencing tools such as Zoom and Microsoft Teams.

What we offer

• HMO coverage for eligible locations.
• Permanent work‑from‑home arrangement.
• Immediate hiring for a steady freelance engagement.