Fleet Administrator (Hybrid)

About the role

The Fleet Administrator provides administrative and process support to the Operations team, ensuring accurate management of asset and personnel records, logistics administration, and compliance documentation. Working in a hybrid setting, the role coordinates transport activities, subcontractor onboarding, and driver scheduling to keep construction operations running smoothly.

Key responsibilities

• Maintain logistics allocation registers, container weight declarations, permits, vehicle records and other compliance documents.
• Prepare and issue logistics booking communications, transport and tracking reports, and weekly location and allocation reports.
• Coordinate subcontractor onboarding, including account forms, declarations and safety inductions.
• Monitor telematics and GPS tracking information, report faults to the workshop and ensure drivers have up‑to‑date vehicle and safety documentation.
• Assist with route and journey planning, schedule coordination, and communication of potential delays to drivers, operators and contractors.
• Handle wet and dry hire administration, dead‑stock reporting and supplier rate reviews.
• Support client and commercial administration by preparing hire schedules, rental agreements and new client documentation.

Required profile

• Strong attention to detail for accurate record‑keeping and compliance reporting.
• Ability to coordinate multiple stakeholders, including drivers, subcontractors and internal teams.
• Experience in logistics, transport or fleet administration within a construction environment is preferred.
• Good organizational skills to manage schedules, rosters and documentation.

Required skills

What we offer

• Hybrid work arrangement with regular office presence.
• Opportunity to support large‑scale construction logistics operations.
• Professional development in fleet and asset management.