Executive Virtual Assistant (Remote)

About the role

Virtual Rockstar is seeking a proactive Executive Virtual Assistant to support the founder of a fast‑growing marketing and automation agency. This remote position will act as the right‑hand for a busy executive, managing a demanding schedule and ensuring smooth daily operations.

Key responsibilities

• Manage and organize the founder’s daily calendar, coordinate meetings, and protect time for strategic work.
• Monitor and organize the executive’s inbox, flag urgent messages, and draft responses when appropriate.
• Maintain tasks in project‑management tools, track deadlines, and anticipate upcoming priorities.
• Prepare meeting briefs, capture notes, and coordinate follow‑up actions.
• Assist with research, documentation, file organization, and special projects.
• Support light marketing and creative tasks, including workflow organization.

Required profile

• Proven experience as an Executive Assistant supporting senior leadership.
• Strong calendar management and scheduling abilities.
• Exceptional organizational and time‑management skills.
• Excellent written and verbal communication.
• Ability to anticipate needs and work proactively.

Required skills

• Google Workspace (Gmail, Calendar, Google Meet)
• Teamwork project‑management platform
• GoHighLevel
• Canva
• ChatGPT and Gemini
• Google Ads
• Google Analytics
• Looker Studio
• WordPress
• Adobe Creative Suite
• Meta and LinkedIn platforms