Executive Virtual Assistant – Full‑time Support for Directors

About the role

We are seeking a proactive Executive Virtual Assistant to provide full‑time support to our company directors. Working remotely, you will manage communications, coordinate meetings, and ensure timely follow‑up on action items.

Key responsibilities

• Manage and organize directors’ email inboxes, flag urgent matters, and ensure timely responses.
• Attend meetings, capture accurate notes, decisions, and action items.
• Enter, update, and track action items in Smartsheet.
• Follow up with team members to ensure completion of tasks within deadlines.
• Prepare and distribute clear meeting summaries.
• Coordinate communication between directors and internal teams.
• Provide reminders, scheduling support, and task tracking as needed.
• Maintain confidentiality of sensitive business information.

Required profile

• Previous experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant.
• Strong email management and written communication abilities.
• Excellent organizational skills with high attention to detail.
• Ability to take clear and accurate meeting notes.
• Proactive, reliable, and capable of working with minimal supervision.
• Good time‑management skills and ability to handle multiple priorities.
• Professional attitude when interacting with directors, team members, and stakeholders.
• Comfortable in a fast‑paced environment and willing to work during holidays when required.

Required skills

• Smartsheet or similar project/task management tool.