Executive Assistant to Fast-Moving CEO (Remote)

About the role

This remote Executive Assistant role supports a fast‑moving CEO who runs multiple businesses and a 45‑50 person team. The position demands rapid problem‑solving, high‑velocity execution, and the ability to thrive without detailed instructions.

Key responsibilities

• Manage complex, multi‑business calendars and coordinate stakeholder schedules.
• Implement and optimise scheduling systems and automation tools.
• Attend meetings, capture decisions, and track execution of priorities.
• Drive follow‑through on deadlines, commitments, and both business and occasional personal tasks.
• Maintain organised documentation, knowledge bases, and system workflows.
• Utilise Microsoft Office, HubSpot, OneNote, Adobe, password vaults, and AI tools (ChatGPT, Gemini) to increase efficiency.
• Act as a trusted operator, keeping pace with rapid decision‑making.

Required profile

• Adaptive execution – act immediately and fill gaps in real time.
• Relational intelligence – build trust quickly with stakeholders.
• Comfort with speed – operate effectively under urgency and shifting priorities.
• Low ego, high ownership – focus on outcomes over recognition.
• Sound judgment under ambiguity – make decisions without full context.

Required skills

• Microsoft Office suite
• HubSpot CRM
• OneNote
• Adobe applications
• AI tools such as ChatGPT and Gemini

What we offer

• Fully remote, full‑time position (up to $8 / hour).
• High‑speed, high‑accountability culture with minimal supervision.
• Opportunity to work directly with a visionary, high‑energy CEO.
• Requirement for stable internet connection and availability during U.S. work hours.