Executive Assistant to CEO

About the role

The Executive Assistant to the CEO acts as the execution engine for the chief executive, turning every instruction, communication, and priority into tracked, completed actions. The role ensures zero execution gaps, maintains operational discipline, and frees the CEO to focus on strategic initiatives.

Key responsibilities

• Own the CEO’s calendar, inbox, and communication flow, converting all inputs into tasks, meetings, or delegations within the same day.
• Maintain a zero‑backlog of actionable items, ensuring every instruction is logged, assigned, and followed up until completion.
• Translate CEO direction into structured operational outputs, including SOP updates, CRM entries, and recurring workflow documentation.
• Manage CRM logging for inbound leads, ensuring proper tagging, tracking, and follow‑through.
• Build and maintain consistent processes that scale across the organization.

Required profile

• 3–5+ years of experience supporting senior or C‑level executives in fast‑paced environments.
• Proven ability to execute instructions independently without reminders.
• Strong written communication skills for drafting and summarizing executive‑level information.
• Experience with founders, CEOs, or senior leadership in high‑growth settings.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft Teams
• CRM systems
• Task management tools
• AI productivity or automation tools

What we offer

• FREE AI certification
• Hybrid work arrangement (onsite when CEO is in‑country, remote during travel)
• Day‑shift schedule (7:00 AM – 4:00 PM PH time)