Executive Assistant – Senior Level Support

About the role

The Executive Assistant provides high‑level administrative support to senior executives, ensuring their daily operations run smoothly. Acting as a gatekeeper, the role manages calendars, travel logistics, and communications while anticipating the executive’s needs. This position is critical for maintaining productivity and confidentiality across internal and external stakeholders.

Key responsibilities

• Provide senior‑level executive administrative support, including calendar management and travel arrangements across multiple time zones.
• Draft and prepare executive‑level correspondence, presentations, reports, and other documents.
• Coordinate meeting logistics, prepare agendas, minutes, and presentation materials.
• Manage expense reporting, reconcile receipts, and submit reimbursements.
• Assist in planning corporate events, conferences, retreats, and special occasions.
• Conduct research, gather data, and produce executive‑level reports and documentation.
• Organize and maintain files and documents for easy retrieval.
• Support special projects and assignments aligned with business objectives.
• Collaborate with the global EA network and provide coverage during absences.
• Maintain strict confidentiality of sensitive information and build positive relationships with internal and external stakeholders.

Required profile

• Bachelor’s degree or equivalent.
• Proven experience providing senior‑level executive administrative support.
• Excellent organizational, communication, and problem‑solving abilities.
• Ability to handle confidential information with discretion.
• Flexibility to adapt to changing priorities, urgent requests, and last‑minute changes.
• Strong attention to detail and ability to work across different time zones.

Required skills