Executive Assistant (Remote)

About the role

We are looking for an enthusiastic Executive Assistant to support our entrepreneurial Director and CEO remotely. The role is pivotal in ensuring smooth communication, efficient administration, and seamless coordination across multiple client portfolios.

Key responsibilities

• Answer and manage incoming calls for several business names, and make outbound calls as needed.
• Monitor and respond to 6–7+ shared inboxes, draft professional emails on behalf of the Director.
• Provide end‑to‑end executive support: calendar scheduling, travel coordination, meeting agendas, minutes, proposals and quotes.
• Bookkeep using Xero and/or MYOB, handling accounts payable and receivable.
• Update CRM databases, onboard new members, and send welcome communications.
• Manage social media via Hootsuite, schedule content, and engage audiences.
• Maintain WordPress websites, upload content, create pages, and keep information current.
• Create email campaigns, newsletters, and renewal reminders using Mailchimp.
• Design graphics, flyers, presentations, and PowerPoint slides with Canva.
• Organise event registrations, RSVPs, logistics, and delegate communications.

Required profile

• Previous experience in a similar executive support role, preferably for an Australian‑based business.
• Excellent written and verbal communication skills, adaptable to different audiences.
• Strong attention to detail, high accuracy, and ability to multitask in a fast‑paced environment.

Required skills

• Xero Accounting Software
• MYOB Software
• CRM management (unspecified platform)
• Hootsuite
• WordPress
• Mailchimp
• Canva
• Zoom
• Microsoft Teams