Executive Assistant (Remote)

About the role

Outsource Access is seeking a remote Executive Assistant to support North American contractors and distribution networks. You will act as the central point of contact for order processing, ensuring supplies reach the right hands at the right time while maintaining a high‑energy, collaborative virtual office environment.

Key responsibilities

• Own the order pipeline from submission to final delivery, guaranteeing 100% accuracy and on‑time shipments.
• Provide real‑time ETA updates and product advice to contractors via phone, email, and SMS.
• Coordinate with Transportation and Procurement teams to manage shipping costs, pickups, and delivery issues before they affect clients.
• Participate actively in the virtual “online office,” keeping cameras on and fostering a dynamic team culture.

Required profile

• Tenacious problem‑solver with a “get‑things‑done” mindset and high emotional maturity.
• Confident communicator who thrives in a socially dynamic, collaborative environment.
• Detail‑oriented organizer who catches inconsistencies early and validates financial and inventory data before shipping.
• Tech‑savvy professional comfortable with modern software ecosystems.
• Professional home office with a stable internet connection and willingness to work camera‑on.

Required skills

• Zoho Books
• Zoho CRM
• Microsoft 365

What we offer

• Comprehensive HMO health coverage.
• Group life insurance for added security.
• Paid leave credits to support work‑life balance.
• Fully remote work arrangement with a supportive virtual team culture.