Executive Assistant – Real Estate & Construction Operations

About the role

We are seeking a proactive Executive Assistant to act as the central coordination hub for our Bali‑based real estate and construction businesses. You will support the founder by managing communications, tracking project progress, and ensuring all documentation is accurate and up‑to‑date.

Key responsibilities

• Monitor and respond promptly to WhatsApp, email, and internal messages.
• Track open items, requests, and deadlines across multiple companies.
• Follow up with clients, consultants, contractors, and internal team members.
• Maintain accurate records in the GoHighLevel CRM.
• Organise Google Drive with clean folder structures and accessible links.
• Prepare daily summary reports for the founder.
• Provide a high‑level overview of active deals and projects each week.
• Produce follow‑up and bottleneck reports highlighting risks and delays.
• Support meeting preparation, contract drafting, and related documentation.

Required profile

• Minimum 2 years experience as an Executive or Administrative Assistant.
• Experience in construction, real estate, or property development is strongly preferred.
• Proven ability to manage high volumes of communication efficiently.
• Exceptional attention to detail, organization, and follow‑up.
• High level of integrity and discretion with confidential information.
• Ability to work independently with minimal supervision.
• Proficiency in Indonesian is an advantage but not required.

Required skills

• GoHighLevel CRM
• Google Drive

What we offer

• Full‑time remote position (40 hours/week).
• Monthly salary between $700 and $1,000, based on experience.
• Opportunity to work across multiple real‑estate and construction projects.