Executive Assistant – Personal Assistant for Senior Management

About the role

ING is seeking a proactive Executive Assistant to support three senior Management Committee members. The role combines high‑level administrative support with the coordination of complex schedules, travel, and project tasks in an international environment.

Key responsibilities

• Act as the first point of contact for the Capability Hub Lead and other senior executives.
• Manage and maintain executive agendas, schedule meetings, conference calls, and appointments.
• Draft emails, memos, and communications on behalf of executives.
• Organise meetings, send reminders, arrange catering, and accurately record minutes.
• Prepare reports, file and retrieve corporate documents, and collate data for presentations.
• Handle travel arrangements, expense liquidation, and credit‑card reconciliation.
• Welcome visitors, direct them appropriately, and provide miscellaneous administrative support.
• Provide ad‑hoc assistance for major projects and liaise with international PAs to ensure commitments are met.

Required profile

• Demonstrated leadership in a collaborative, high‑confidentiality environment.
• Bachelor’s degree with at least 5 years of professional experience, preferably in an international setting.
• Excellent written and verbal communication skills in English.
• Strong time‑management, organisational, and multitasking abilities.
• Ability to stay calm under pressure, adapt to change, and handle budget or expense oversight.
• High attention to detail, tact, discretion, and experience developing internal processes and filing systems.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)

What we offer

• Opportunity to work with senior leaders in a global financial institution.
• Dynamic, inclusive culture that encourages initiative and professional growth.