Executive Assistant (Night Shift)

About the role

This is a full‑time Executive Assistant position supporting the CEO of IT By Design. Working night‑shift hours (8 AM‑5 PM EST) from a dedicated home office, you will partner with both human and AI assistants to streamline communication, scheduling, and execution in a fast‑moving global environment.

Key responsibilities

• Manage the CEO’s inbox, calendar, priorities, and cross‑time‑zone scheduling.
• Plan, book, and coordinate travel itineraries, logistics, and expense reporting.
• Analyze incoming emails, draft initial responses and leverage AI tools for efficient communication.
• Prepare presentations, reports, and executive briefings using AI‑enhanced workflows.
• Support strategic initiatives, track execution, and automate processes.
• Serve as communication bridge between leadership, teams, and external partners.
• Capture meeting notes, maintain action trackers, and ensure follow‑through across human and AI workflows.

Required profile

• 5+ years of experience supporting a CEO or C‑suite executive.
• Strong calendar, inbox, and priority management skills.
• AI‑first mindset with regular use of tools such as ChatGPT, Claude or Copilot.
• Highly organized, detail‑oriented, and able to manage multiple priorities without letting anything slip.
• Excellent written and verbal communication with high discretion and sound judgment.
• Dedicated home office setup and availability for night‑shift EST hours.

Required skills

• Proficiency with AI tools (ChatGPT, Claude, Copilot).
• Microsoft Office Suite, Outlook, OneDrive, SharePoint, and Copilot.
• Microsoft Teams and Zoom.

What we offer

• Competitive salary plus performance bonuses.
• 13th‑month pay, allowances, and government benefits.
• Night differential and holiday pay.
• HMO with dependent coverage, life and pet insurance.
• Leadership development, continuous learning, and a people‑first culture.