Executive Assistant

About the role

The Executive Assistant provides high‑trust administrative and coordination support to the Chief Digital Transformation Officer (CDTO) and Chief Technology Officer (CTO). The role centralises leadership priorities, meetings, decisions and day‑to‑day requirements, allowing the executives to focus on transformation, technology and business outcomes. It also supports Department Heads with shared leadership activities, governance and reporting.

Key responsibilities

• Manage calendars, meeting priorities and schedules for the CDTO and CTO.
• Organise individual and joint leadership meetings, workshops, town halls and stakeholder engagements.
• Prepare agendas, briefing notes, presentations and supporting documents.
• Attend selected leadership meetings, capture minutes, decisions, action items and deadlines.
• Maintain action trackers and follow up with Department Heads to ensure commitments are completed.
• Coordinate recurring leadership, governance and reporting cadences across the department.
• Support leadership communications, announcements, memoranda and departmental updates.
• Handle travel, visitor logistics, events and other executive requirements.

Required profile

• Strong experience in executive assistance, leadership coordination or office management.
• Exceptional organisational, scheduling and prioritisation abilities.
• Excellent written and verbal communication skills.
• High level of discretion, integrity and professional judgement.
• Ability to manage multiple priorities and time‑sensitive requests without loss of accuracy.

Required skills

• Google Workspace (Docs, Sheets, Slides, Drive)
• Microsoft Office (Word, Excel, PowerPoint, Outlook)