Executive Assistant

About the role

The Executive Assistant provides high‑level secretarial and administrative support to senior management and directors, ensuring smooth operations and effective communication across the organisation.

Key responsibilities

• Demonstrate awareness of the annual departmental business plan to align work activities.
• Assist in organising and prioritising the Senior Leader’s workload and manage stakeholder expectations.
• Organise internal and external meetings, book venues, and arrange equipment and catering.
• Maintain departmental filing systems to keep information up‑to‑date and accessible.
• Handle highly confidential matters sensitively and in line with best practice.
• Arrange travel itineraries for the Senior Leader in accordance with company policies.
• Distribute incoming post promptly and liaise with internal and external contacts.
• Screen, prioritise, annotate, and triage incoming communications, redirecting as appropriate.
• Support the Senior Leader in managing approval requests, ensuring policy compliance.

Required profile

• Relevant experience in a similar role.
• Preferred experience as a Personal Assistant or in secretarial work.
• Secondary school certification.
• Administrative qualifications.

Required skills