Executive Assistant

About the role

The Medical City South Luzon seeks a highly organized Executive Assistant to support the President and Chief Executive Officer. This position ensures smooth daily operations of the executive office through effective schedule management, communication coordination, and administrative support.

Key responsibilities

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.
• Prepare letters, emails, reports, meeting agendas, and minutes.
• Screen phone calls, emails, and other inquiries, responding or routing them appropriately.
• Coordinate with internal and external stakeholders on behalf of the executive.
• Prepare and organize documents, reports, and presentations.
• Welcome and assist visitors professionally.
• Maintain organized records, files, and office systems.
• Ensure administrative tasks are completed efficiently and in compliance with company policies.
• Support special projects and other executive office initiatives.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field (MBA is a plus).
• Previous experience in executive support, preferably with 1–3 years of supervisory or managerial experience.
• Strong organizational, time‑management, and communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Attention to detail and capacity to manage multiple priorities.
• Independent work style and ability to build positive working relationships.

Required skills

• Microsoft Office