Executive Assistant

About the role

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the CEO across four active businesses. This role involves managing schedules, coordinating meetings, and handling administrative tasks in a fast‑paced environment.

Key responsibilities

• Manage the CEO's daily schedule, calendar, and appointments across multiple businesses.
• Coordinate meetings, travel arrangements, and business communications.
• Organize projects, tasks, and deadlines using Asana.
• Utilize Microsoft Office and AI productivity tools to create documents, reports, presentations, and streamline workflows.
• Handle emails, administrative tasks, and follow up on action items.
• Conduct online research and assist with special projects as needed.
• Maintain accurate records and ensure smooth day‑to‑day business operations.

Required profile

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal English communication skills.
• Ability to work independently, prioritize tasks, and maintain confidentiality.
• Detail‑oriented with strong problem‑solving skills.

Required skills

• Microsoft Office Suite
• Asana
• AI productivity tools (e.g., ChatGPT, Microsoft Copilot)