Executive Assistant

About the role

We are seeking a proactive Executive Assistant to provide high-level administrative support to senior leadership while also handling logistics-related tasks. The role requires juggling routine office duties and more complex projects, ensuring smooth operations across both executive and import/export functions.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare and edit correspondence, reports, and presentations.
• Handle routine administrative tasks such as filing, expense reporting, and office supply management.
• Assist with transportation and customs documentation, supporting import/export compliance activities.
• Negotiate terms and coordinate with suppliers, carriers, and freight forwarders as needed.
• Act as a liaison between senior management and internal/external stakeholders, ensuring timely communication.

Required profile

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• 3-5 years of experience in administrative or office support roles, preferably supporting executives.
• Familiarity with transportation, customs handling, and import/export compliance.
• Strong problem-solving abilities and capacity to multitask in a fast-paced environment.

Required skills