Executive Assistant

About the role

This position supports a visionary CEO who leads a research‑driven healthcare organization. The role blends high‑level executive assistance with personal project coordination, requiring flexibility and proactive problem‑solving.

Key responsibilities

• Manage complex calendars, schedule meetings, and prepare briefing materials.
• Conduct deep‑dive research on topics ranging from livestock feed to wine grape varieties and business expansion opportunities.
• Maintain continuous communication with the CEO via text and messaging, providing updates and receiving new directives.
• Arrange travel, restaurant bookings, and personal errands, including family‑related coordination.
• Oversee high‑level email correspondence, document preparation, light bookkeeping, and reporting as needed.
• Act as a liaison to ensure meeting follow‑ups are completed and team members are informed of action items.

Required profile

• Minimum 4 years of experience as an Executive Assistant, preferably supporting C‑suite executives or high‑net‑worth entrepreneurs.
• Native‑level English fluency, both written and spoken.
• Demonstrated ability to anticipate needs, make sound decisions, and work independently in a fast‑paced environment.

Required skills

• Advanced calendar and email management.
• Strong research and analytical abilities.
• Proficiency in travel and logistics coordination.
• Basic bookkeeping and reporting competence.

What we offer

• Full‑time schedule, Monday to Friday, 9 am‑6 pm PST with some flexibility.
• Competitive hourly rate of $7‑$9.
• Opportunity to work directly with a high‑impact leader in a global healthcare setting.