Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to the CEO and the project team, ensuring smooth coordination with school heads, clients, and government agencies. This role combines office management, client communication, and event oversight to keep projects on track.

Key responsibilities

• Research and compile information on school heads for outreach initiatives.
• Schedule and confirm appointments for the CEO to present to school heads.
• Monitor, prepare, and submit documentation required for government projects.
• Take charge of events, exhibitions, and related activities in the absence of the project manager.
• Maintain regular communication with customers, addressing inquiries and ensuring timely fulfillment of requests.
• Prepare and submit price quotations, purchase orders, and related documentary requirements.
• Update and manage customer database files and other records in an orderly manner.
• Print and distribute proposals to schools and prepare weekly reports for management review.
• Recommend corrective actions for customer complaints and acknowledge positive feedback to promote company standards.
• Perform additional tasks as assigned by the supervisor.

Required profile

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in documentation.
• Professional demeanor when interacting with clients and stakeholders.
• Ability to work independently and take initiative when needed.

Required skills