Executive Assistant

About the role

Qoves is a fast‑growing technology company in the aesthetic and beauty sector. We are looking for a meticulous Executive Assistant with accounting knowledge to support our legal, finance, and operational teams.

Key responsibilities

• Serve as the administrative point of contact for legal and compliance partners.
• Coordinate contracts, NDAs, and other legal documentation with third parties.
• Oversee invoice tracking, payment reconciliation, and financial record keeping.
• Liaise with external accountants, banks, and payment processors to ensure accurate financial flows.
• Maintain internal administrative systems and documentation, including client and vendor records.
• Support leadership with scheduling, reporting, and file management.
• Assist with onboarding contractors or employees, coordinating with HR or legal advisors.
• Prepare summaries, memos, and reports from meetings or legal correspondence.

Required profile

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2–4 years of experience in an administrative or finance support role.
• Experience with payment reconciliation and a working knowledge of accounting processes.
• Strong organizational and time‑management skills.
• Professional communication style with excellent attention to detail.
• Ability to work independently and handle sensitive information with discretion.

Required skills

• Google Workspace
• Xero
• Payment reconciliation

What we offer

• Opportunity to work with a fast‑growing consumer tech brand.
• High ownership and direct impact on company growth.
• Eligibility for quarterly performance bonus.