Executive Assistant

About the role

We are seeking a proactive Executive Assistant to support our fast‑moving entrepreneurial team. You will be the central hub for communications, scheduling, and operational efficiency, helping to keep projects on track and stakeholders informed.

Key responsibilities

• Manage and organize multiple email inboxes, responding to routine communications and following up with vendors, contractors, and clients.
• Maintain calendars, appointments, and reminders for executives.
• Organize files, documents, and company records, ensuring easy retrieval.
• Track company expenses and receipts, maintain organized records for projects and property‑related costs, and assist with invoice collection and vendor payments.
• Prepare basic financial summaries and reports.
• Conduct online research on properties, contractors, vendors, materials, permits, and market trends.
• Gather bids, coordinate project information, and help organize timelines and task tracking.
• Leverage AI tools such as ChatGPT to create templates, summaries, and process documentation, streamlining administrative and operational tasks.

Required profile

• Strong written and verbal communication skills.
• Excellent organizational and time‑management abilities.
• Ability to multitask, prioritize effectively, and work independently.
• Comfortable in a fast‑moving, entrepreneurial environment with a professional and proactive attitude.

Required skills

• Google Workspace
• Microsoft Office
• Expense tracking software (custom or similar)
• AI tools (e.g., ChatGPT)

What we offer

• Training on custom software and AI‑enhanced workflows.
• Opportunity to work with a dynamic team in real‑estate and construction projects.