Executive Assistant & Administrative Support (Remote, Philippines)

About the role

We are seeking a highly organised Executive Assistant to support the owner of a boutique Australian accounting and advisory firm. This remote, contractor‑based position is based in the Philippines and aligns with Australian business hours to ensure seamless collaboration.

Key responsibilities

• Manage the principal’s calendar, schedule meetings and coordinate logistics.
• Handle inbound client communications, triage, prioritise and delegate to appropriate staff.
• Coordinate workflow across the firm, tracking tasks and client projects to completion.
• Maintain accurate data in practice and document management systems.
• Record meeting minutes, prepare agendas and follow up on action items.
• Monitor project timelines, deliverables and compliance deadlines.
• Design, implement and continuously improve internal processes and workflows.
• Identify and propose automation opportunities for repetitive tasks.

Required profile

• Exceptional organisational skills with a proactive, autonomous work style.
• Strong judgement and ability to take ownership of outcomes without constant direction.
• Excellent written and verbal communication in English.
• Experience supporting senior executives, preferably in a professional services environment.

Required skills

What we offer

• Independent contractor agreement with flexible working hours.
• Monthly compensation ranging from $1,500 AUD to $2,500 AUD.
• Opportunity to shape and improve firm‑wide processes.
• Fully remote work from home in the Philippines.