AP Admin (Part Time)

About the role

Baxter, a healthcare company founded in 1931, is hiring a part-time Accounts Payable (AP) administrator in Makati City. The role covers supplier payment documentation, receipt issuance, tax certificate handling and audit support, and welcomes entry-level candidates and fresh graduates.

Key responsibilities

• Manage supplier receipt collection and follow-up to ensure complete payment documentation.
• Prepare and issue official receipts to customers after payment confirmation.
• Prepare, coordinate approval and distribute BIR Form 2307 (Certificate of Creditable Tax Withheld at Source) to suppliers.
• Review employee expense receipts submitted through Concur for completeness and BIR compliance.
• Coordinate vendor cheque releases and supplier communications.
• Send payment notifications and remittance details to suppliers.
• Maintain accurate filing and document retention in line with tax and audit requirements.
• Respond to supplier inquiries about payments, receipts and tax certificates.
• Support internal and external audits by providing required documentation.
• Help update Desktop Procedures (DTP) with AP teams and educate customers and suppliers on AP processes and policies.

Required profile

• Entry-level candidates and fresh graduates are encouraged to apply; up to one year of relevant administrative, AP, finance or customer service experience is preferred but not required.
• Basic knowledge of AP processes and Philippine BIR documentation requirements.
• Ability to verify payments and issue official receipts accurately.
• Strong attention to detail, good organization, time management and communication skills.
• Bachelor's degree or diploma in Accounting, Finance, Business Administration or a related field is preferred; candidates still studying or with an equivalent mix of education, training and experience may also be considered.

Required skills

• Working knowledge of Microsoft Outlook and Excel, with the ability to learn financial systems.
• Concur (for reviewing expense receipts).