AI‑Powered Executive Assistant to CEO

About the role

We are seeking a curious, tech‑savvy Executive Assistant who will act as an AI‑augmented strategic partner to our Chief Executive Officer. Using cutting‑edge AI tools, you will streamline calendar management, communications, travel, and daily briefings, delivering near‑autopilot support.

Key responsibilities

• Own and manage the CEO’s calendar, inbox, meetings, and travel using AI scheduling and triage tools.
• Deliver a daily morning briefing with agenda, email highlights, priorities, and items needing direct attention.
• Interact with the CEO via text, voice memo, Teams, or email, capturing notes and action items into a structured system.
• Attend key meetings (live or via AI transcription), capture notes, track action items, and ensure follow‑through.
• Set up, manage, and continuously improve AI assistant tools (e.g., Lindy, Microsoft Copilot, Fireflies) to automate email triage, meeting prep, follow‑ups, and task extraction.
• Research, draft, and send email replies, pre‑meeting briefs, and end‑of‑day summaries in the CEO’s voice.
• Act as liaison for internal teams and external partners, coordinating sales, marketing, delivery, and HR initiatives.
• Handle expense reporting, travel planning, and other administrative tasks.

Required profile

• Fast learner who thrives on new technology and independent problem‑solving.
• Strong judgment to combine human insight with AI‑driven efficiency.
• Excellent communication skills across text, voice, and video channels.
• Detail‑oriented with a proactive mindset for continuous improvement.

Required skills

• Microsoft Copilot
• Claude.ai
• ChatGPT
• Lindy
• Fireflies
• Microsoft Teams
• Email and calendar management tools
• AI transcription and scheduling platforms