Administrative Assistant / Receptionist (Night Shift)

About the role

Arcadia is seeking a proactive Administrative Assistant/Receptionist to keep its Mabalacat office running smoothly during the night shift. You will be the first point of contact for visitors and stakeholders, handling a variety of clerical and organizational tasks while maintaining a professional demeanor.

Key responsibilities

• Provide comprehensive administrative support to ensure efficient office operations.
• Answer phone calls, manage email correspondence, and schedule appointments.
• Maintain computer and manual filing systems, organize documents, and prepare invoices for payment.
• Manage office and pantry supplies, restroom consumables, and cleaning materials.
• Process LGU permit renewals and liaise with local government units.
• Oversee bi‑weekly scheduling of third‑party housekeeping providers.
• Supervise pantry concessionaire staff to ensure compliance with health and safety standards.
• Run errands and assist other staff members as needed.

Required profile

• Excellent verbal and written communication skills via phone and email.
• Professional composure when interacting with stakeholders and visitors.
• Ability to handle multiple administrative requests accurately and promptly.
• Strong organizational skills and attention to detail.

Required skills

What we offer

• Night‑shift schedule (Monday‑Friday, 9 PM – 6 AM).
• On‑site work in a dynamic energy‑solutions environment.
• Opportunity to grow within a global utility data and energy platform.