Administrative Assistant – Purchasing & Operations Support

About the role

We are looking for a detail‑oriented Administrative Assistant to support day‑to‑day purchasing, administrative, and operational coordination across sourcing, R&D, and internal departments. The role blends administrative support with vendor communication, research, and ERP/PO management to keep our fast‑moving manufacturing environment running smoothly.

Key responsibilities

• Create, issue, and manage Purchase Orders in NetSuite or other ERP systems.
• Track open purchase requests, follow up with vendors on pricing, lead times, and shipment updates.
• Provide calendar management, meeting scheduling, and inbox coordination for multiple departments and leadership.
• Conduct online research, gather quotes, and maintain organized purchasing records.
• Ensure data accuracy in ERP systems and support reporting and workflow improvements.
• Collaborate with Operations, R&D, Finance, and the Leadership Team on urgent operational and purchasing needs.

Required profile

• Highly organized, resourceful, and comfortable working with data and cross‑functional teams.
• Strong attention to detail and ability to manage multiple priorities in a fast‑paced environment.
• Excellent written and verbal communication skills.

Required skills

• Experience with NetSuite or other ERP systems.
• Proficiency in managing purchase orders and vendor communications.