Administrative Assistant

About the role

We are looking for a dependable Administrative Assistant to provide reliable day‑to‑day support and ensure smooth, efficient office operations. The role involves managing calendars, handling correspondence, maintaining records and supporting both teams and management in a fast‑paced environment.

Key responsibilities

• Manage calendars, schedule meetings and coordinate appointments for teams and management.
• Prepare, edit, format and maintain documents, reports, presentations and correspondence.
• Organise and maintain physical and digital filing systems to ensure information is accessible and up‑to‑date.
• Serve as the first point of contact for internal and external inquiries and coordinate office meetings, event logistics and travel arrangements.
• Maintain accurate records, databases and contact lists; perform data entry, reporting and basic bookkeeping tasks using Zoho CRM.
• Order, monitor and manage office supplies and equipment, and support onboarding processes for new employees.

Required profile

• Professional, approachable, reliable and service‑oriented.
• Proactive, able to work independently and collaborate effectively with a team.
• Flexible and adaptable in a fast‑paced environment with strong problem‑solving abilities.
• High attention to detail and ability to maintain accuracy in repetitive or high‑volume tasks.
• Comfortable handling confidential information with discretion.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge of Zoho CRM for record‑keeping and workflow management.

What we offer

• HMO coverage for you and your family.
• Epic yearly kick‑off parties with major giveaways.
• Recognition through Value Awards and internal promotion opportunities.
• 14th month pay for employees with five years of service.
• Generous referral incentives up to ₱42,000.
• 12 vacation leaves, 12 sick leaves and a birthday leave each year.