Administrative Assistant

About the role

We are looking for a proactive Administrative Assistant to join our Victoria office. The role provides essential support to daily operations, ensuring smooth office workflows and reliable assistance to leadership and colleagues.

Key responsibilities

• Manage calendars, schedule meetings and coordinate appointments.
• Handle phone and email correspondence with professional etiquette.
• Prepare basic documents, reports and meeting materials.
• Organise and maintain physical and digital filing systems.
• Monitor office supplies and place replenishment orders.
• Perform data‑entry tasks and support internal communication.
• Assist during meetings and events, ensuring logistical needs are met.
• Uphold privacy and confidentiality standards for sensitive information.

Required profile

• Strong organisational and time‑management abilities with the capacity to prioritise multiple tasks.
• Effective written and verbal communication skills.
• Ability to work on‑site in Victoria, collaborate with diverse team members and operate with minimal supervision.
• Secondary education completed; post‑secondary coursework in administration is an asset.
• High integrity and respect for confidentiality.

Required skills

• Proficiency with standard office software (Microsoft Word, Microsoft Excel, email platforms, calendar applications).
• Basic data‑entry competence.