Administrative Assistant

About the role

The Administrative Assistant provides day‑to‑day administrative support to multiple senior‑level executives, ensuring smooth operations through effective expense management, calendar coordination, and meeting organization. Reporting to the Senior Executive Assistant, this role works closely with executive leadership to streamline processes and maintain confidentiality.

Key responsibilities

• Manage and reconcile expenses accurately and in a timely manner.
• Coordinate and maintain executive calendars, prioritizing meetings and resolving scheduling conflicts.
• Schedule, organize, and support meetings for multiple executives, collaborating with other assistants as needed.
• Assist in streamlining and improving administrative processes to enhance team efficiency.
• Handle confidential and sensitive information with professionalism and discretion.
• Be willing to work on night shift when required.

Required profile

• Previous administrative or executive support experience preferred.
• Strong organizational and time‑management abilities.
• Excellent communication skills and keen attention to detail.
• Ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Proficiency with standard office and calendar management tools.

What we offer

• Opportunities to learn and grow your career within a global financial services leader.
• A flexible environment that values well‑being, inclusion, and diversity.
• Support for professional development and career advancement.