Administrative Assistant – Executive Support

About the role

The Administrative Assistant provides comprehensive office support to multiple executives, ensuring smooth daily operations and effective communication across the team. You will manage complex calendars, coordinate travel, and prepare professional documents while acting as a trusted gatekeeper for senior leaders.

Key responsibilities

• Manage daily calendars for several executives, adjusting schedules promptly to accommodate last‑minute changes.
• Coordinate travel arrangements, itineraries, and venue logistics for meetings and conferences.
• Maintain confidential filing systems for legal, personnel, and meeting documentation.
• Drive team activities such as all‑hands meetings, social events, and supply ordering.
• Handle general administrative tasks including mail distribution, onboarding coordination, and facilities requests.
• Prepare business communications, email drafts, internal announcements, and meeting minutes.
• Build and sustain relationships with executives and administrative staff across the organization.

Required profile

• College degree, preferably in Business Management or a related field.
• 2–3 years of experience supporting senior executives, ideally in an executive assistant capacity.
• Excellent written and verbal communication with strong grammar and proofreading abilities.
• Highly organized, resourceful, and able to work autonomously under changing priorities.

Required skills