Remote Executive Assistant for COO (Healthcare)

About the role

This remote position supports the Chief Operating Officer of an Arizona‑based pain management practice. The assistant will keep the COO organized, drive projects forward, and produce reports and presentations using advanced digital tools.

Key responsibilities

• Manage the COO’s calendar, schedule meetings, prepare agendas, and send reminders.
• Track priorities, follow up on pending items, and ensure timely completion of tasks.
• Assist with project coordination, monitoring deadlines, action items, and deliverables.
• Maintain organized spreadsheets, documents, and tracking systems for business visibility.
• Generate reports, presentations, and other executive documents.
• Leverage AI tools (ChatGPT, Claude) and Microsoft Office to improve efficiency.

Required profile

• Proactive, tech‑savvy professional with experience in a healthcare environment.
• Strong project‑management mindset and ability to anticipate executive needs.
• Comfortable learning and adapting to the COO’s preferred communication style and workflow.

Required skills

• Advanced Microsoft Office proficiency.
• Expertise in Excel for data management and reporting.
• Familiarity with AI tools such as ChatGPT and Claude.
• Experience with electronic medical record (EMR) systems.

What we offer

• Full‑time remote work with a supportive leadership team.
• Opportunity to contribute to a patient‑centered, innovative pain‑management practice.