Purchaser / Purchasing Assistant

About the role

The Purchaser / Purchasing Assistant will support BE Hotels & Resorts by ensuring that all departmental purchase requests are fulfilled with the right quality, cost efficiency, and timely delivery. This role is essential to maintain smooth operations across the resort’s supply chain.

Key responsibilities

• Source, evaluate, and maintain records of potential and preferred vendors.
• Verify that purchase requests and quotations are approved, within budget, and compliant with resort policies.
• Gather, compare, and negotiate vendor quotes, terms, and conditions.
• Prepare and issue Purchase Orders (PO), monitor order status, and confirm deliveries.
• Record transactions, update delivery receipts, and forward documentation to accounting for payment processing.
• Receive and distribute general or indirect purchases to end‑users.
• Ensure all purchase documents are complete and valid.
• Coordinate the procure‑to‑pay process with vendors and internal stakeholders.
• Monitor receipt and usage of owner‑supplied materials and manage inventory in storage or warehouse.
• Perform other related tasks as assigned by management.

Required profile

• College graduate.
• 2–3 years of purchasing experience in a resort, hotel, restaurant, or similar industry.
• Strong organizational skills and attention to detail.
• Ability to start immediately and commute or relocate to Cebu City.

Required skills

• Proficiency in Microsoft Office applications, especially Excel.