Paralegal Support (Legal Secretary)

About the role

A US real estate company is looking for a paralegal support person to provide legal secretarial support to its attorneys and paralegals in a fast-paced, deadline-driven environment. The first month is spent working on site for onboarding, then the role moves to a work-from-home setup in Mandaluyong on a night shift.

Key responsibilities

• Prepare legal documents such as wills, trusts, probate pleadings, corporate documents and entity formation documents under the attorney's direction.
• Schedule hearings, maintain calendars and a tickler system for deadlines.
• Help prepare for hearings and trials, coordinate witnesses and exhibits, and do basic research.
• Prepare correspondence and collect, organize and maintain client and matter information in a central digital file, including intake forms.
• Close or direct the closing of files and advise on which matters to close.
• Assist with accounts receivable collections and use IntelliPad CRM for seminars, events and holiday gift and card lists.
• Keep social media accounts up to date with the attorneys' firm website biographies.
• Screen calls and visitors and direct inquiries to the right attorney.
• Perform clerical duties such as opening and routing mail, typing, filing, copying, scanning and record keeping.
• File pleadings with courts, deliver judgments and orders for the judge's signature, and control physical and electronic files.
• Schedule appointments, make reservations, coordinate meetings, arrange travel and maintain attorneys' calendars.

Required profile

• High school diploma or GED; some college preferred.
• At least 1-2 years of legal secretarial experience.
• Ability to multi-task accurately, prioritize daily work against deadlines, read and interpret written information, and maintain confidentiality.

Required skills

• Excellent MS Office skills (Word, Outlook, PowerPoint, Adobe).
• Familiarity with e-filing.
• IntelliPad CRM.