Office Manager (Admin Manager)

About the role

The Office Manager (Admin Manager) ensures the smooth operation of daily office activities, maintains an organized workplace, and provides reliable administrative support to employees and business functions. This role works closely with local staff and the global team in Madrid to deliver high‑quality internal services.

Key responsibilities

• Support daily office operations to maintain a well‑functioning work environment.
• Coordinate travel arrangements, visa processes, and general office services with the Global team in Madrid.
• Implement and maintain office administrative procedures and workflows.
• Manage employee travel bookings and documentation.
• Assist with fleet coordination and basic vehicle management.
• Plan and organize office events and company activities.
• Monitor office supplies inventory, handle ordering and restocking.
• Provide day‑to‑day support to office service staff (cleaners, drivers, receptionist).
• Process and track administrative invoices and vendor payments.
• Support maintenance of office facilities and lease‑related documentation.
• Liaise with external vendors, suppliers, and workforce agencies for office support needs.
• Deliver general administrative and customer service support across departments.

Required profile

• Minimum 5 years of experience in administrative or office support roles.
• Bachelor’s degree in Business Administration or related field preferred.
• Experience in a multinational or fast‑paced environment is a plus.
• Strong organizational ability and capacity to manage multiple tasks.
• Service‑oriented, proactive, and detail‑focused mindset.
• Willingness to learn and take ownership of responsibilities.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook