Office Administrator – Administrative Support

About the role

The Office Administrator will ensure the smooth operation of daily office activities by providing comprehensive administrative support to staff and management. This position requires a detail‑oriented professional who can manage multiple tasks in a fast‑paced environment while maintaining high standards of confidentiality and service.

Key responsibilities

• Organise and maintain physical and digital office files, records and documentation.
• Answer incoming calls, emails and correspondence, directing them appropriately.
• Schedule and coordinate meetings, appointments and travel arrangements for staff.
• Assist in the preparation of reports, presentations and other business documents.
• Monitor office supplies, place orders and manage inventory.
• Support HR and finance teams with tasks such as invoice processing and billing.
• Ensure compliance with company policies and procedures.
• Provide general assistance to visitors and employees.
• Coordinate onboarding logistics for new hires, including workstation setup and welcome kits.
• Support off‑boarding activities, such as asset collection and documentation archiving.

Required profile

• Bachelor’s degree in Business Administration, Office Management or a related field (preferred).
• Proven experience in administrative or clerical roles.
• Strong organisational and time‑management abilities.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively.
• High level of integrity and respect for confidentiality.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.