Legal Administrative Assistant / Secretary

About the role

This position provides essential operational support to a busy litigation firm in Phoenix. The assistant ensures attorneys can focus on legal strategy while calendars, dockets, filings, and billing run smoothly and confidentially.

Key responsibilities

• Docket hearings, court dates, BIA and tribal court deadlines in Clio and set multi‑tier reminder cascades.
• Manage attorney calendars, surface scheduling conflicts, and coordinate client meetings, depositions, hearings, and travel logistics.
• Prepare, edit, proofread, and format pleadings, motions, briefs, and correspondence to filing‑ready quality.
• E‑file documents with federal district courts (CM‑ECF/PACER), Arizona state courts, BIA, and tribal courts.
• Maintain organized matter files and version control within Clio.

Required profile

• Proven experience in legal administrative or secretarial roles within litigation environments.
• Strong organizational abilities and attention to detail to avoid missed deadlines.
• Familiarity with BIA procedures and tribal court rules is preferred.
• Ability to handle confidential records with discretion.

Required skills

• Clio case management software.
• CM‑ECF/PACER e‑filing platforms.
• Electronic filing (e‑filing) across federal, state, and tribal courts.