Fleet Management Officer

About the role

The Fleet Management Officer will lead the administrative coordination of vehicle maintenance, repairs, and service scheduling for the company's fleet. This full‑time, onsite position ensures that all fleet assets remain operational, safe, and cost‑effective.

Key responsibilities

• Oversee end‑to‑end vehicle maintenance workflow, from service request to repair completion and documentation.
• Review and validate maintenance requests, ensuring all required information is present before processing.
• Coordinate with drivers, department heads, and external partners to clarify repair issues and provide service updates.
• Arrange preventive maintenance, inspections, emergency repairs, and other fleet‑related activities.
• Prepare work orders, service authorizations, quotations, and related records.
• Liaise with accredited repair shops, dealerships, and vendors regarding parts availability, repair progress, and timelines.
• Monitor ongoing maintenance activities to meet agreed turnaround times.
• Maintain comprehensive records of maintenance history, service schedules, expenses, and fleet documentation.
• Generate regular operational reports on maintenance activities, vehicle status, and outstanding requests.

Required profile

• Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, Mechanical Engineering, Automotive Technology, Industrial Engineering, or a related field.
• Minimum three (3) years of experience in fleet operations, transport administration, or vehicle maintenance coordination.
• Strong understanding of preventive maintenance programs and repair scheduling.
• Experience preparing maintenance requests, work orders, and quotations.
• Familiarity with repair facilities, dealerships, and accredited vendors.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Experience with ERP systems, fleet monitoring applications, or maintenance management software is preferred.
• Excellent administrative, organizational, and record‑management abilities.
• High attention to detail, analytical mindset, and ability to manage multiple service requests.
• Demonstrated integrity, accountability, and professionalism in handling fleet records.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• ERP platforms
• Fleet monitoring applications
• Maintenance management software

What we offer

• Full‑time, onsite role in a dynamic logistics environment.
• Opportunity to manage a diverse vehicle fleet and work with multiple internal and external stakeholders.
• Professional growth through exposure to advanced fleet management tools.