Fleet and Admin Services Coordinator I

About the role

The Fleet and Admin Services Coordinator provides comprehensive administrative, fleet, facilities and office‑support services for RELX employees in Iloilo, handling everything from vendor invoices to travel arrangements.

Key responsibilities

• Delivery and Vendor Invoice Management – receive and verify deliveries, process vendor invoices, and organize related documents.
• Front Desk Management – greet applicants, visitors and VIP guests, screen visitors, and handle mail and email inquiries.
• Mail and Package Management – manage incoming and outgoing documents and packages, monitor cross‑charging of shipment costs.
• Shuttle and Driver Management – process shuttle requests, prepare utilization reports, manage driver schedules and vehicle maintenance.
• Meeting and Training Room Reservation Management – approve requests, conduct room inspections, generate utilization reports and support room setups.
• VIP Setup and Welcome Screen Management – monitor VIP room setups and keep welcome screens up‑to‑date.
• Travel Support for RELX Employees in Iloilo – coordinate hotel accommodations, transportation and other travel needs in line with company policy.
• Administration of Service Tools – maintain reservation and shuttle request tools and ensure data accuracy.

Required profile

• Bachelor’s degree holder with basic administrative, coordination and customer‑service skills.
• Strong communication, organization, attention to detail and professional courtesy.
• Ability to follow defined procedures and resolve routine concerns using existing processes.
• Comfortable using standard business applications such as word‑processing, presentation, spreadsheet, email and scheduling tools.
• Willingness to adopt approved AI‑enabled tools in compliance with company policies.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Email and scheduling tools
• AI‑enabled productivity tools