Executive Virtual Assistant (Remote)

About the role

Snapscale is looking for a full‑time Executive Virtual Assistant to provide comprehensive professional and personal support to a senior client. Working remotely, you will act as the client’s strategic proxy, managing calendars, communications and a variety of administrative tasks to free up their time and enable high‑level performance.

Key responsibilities

• Maintain and optimise the client’s calendar, scheduling, rescheduling and coordinating internal and external meetings.
• Manage the email inbox: organise messages, flag priorities, remove spam and set follow‑up reminders.
• Keep digital files, notes and documentation orderly in Practos.
• Assist with basic reporting in Practos, pulling data, updating statuses and ensuring record accuracy.
• Enter and update CRM information daily to maintain complete documentation.
• Handle personal administrative duties such as travel reservations, appointment scheduling and reminders.
• Support budgeting by tracking expenses, updating spreadsheets and preparing weekly or monthly summaries.

Required profile

• 1–2 years of experience as an Executive Assistant or in administrative support for US‑based owners or executives.
• Proven ability to manage calendars, email inboxes and scheduling for senior leadership.
• Experience with personal or lifestyle coordination is preferred.
• Strong organisational skills and reliability in maintaining structured processes.

Required skills

• Hands‑on experience with CRM systems.
• Proficiency with Practos or similar digital documentation platforms.
• Familiarity with task‑planning, organisational and workflow‑management tools.

What we offer

• Competitive salary with 13th‑month pay and night‑differential pay.
• Health Maintenance Organization (HMO) and government‑mandated benefits.
• Internet allowance, perfect‑attendance bonus and yearly salary increase.
• Opportunities for career growth in a fun and supportive environment.