Executive Virtual Assistant (Remote)

About the role

Snapscale is looking for a full‑time Executive Virtual Assistant to provide comprehensive professional and personal support to a senior client. You will act as a strategic proxy, managing calendars, communications, and administrative tasks to free up the client’s time and enable high‑level performance.

Key responsibilities

• Manage and maintain the client’s calendar, schedule and coordinate meetings.
• Organize the email inbox, prioritize messages, clear spam and set follow‑up reminders.
• Maintain digital files, notes and documentation in Practos.
• Assist with basic reporting in Practos, pulling data and updating records.
• Enter and update CRM information daily.
• Handle personal administrative tasks such as reservations, travel coordination, appointments and reminders.
• Support budgeting activities by tracking expenses, updating spreadsheets and preparing summaries.

Required profile

• 1–2 years of executive assistant or administrative support experience, preferably supporting US‑based owners or executives.
• Proven ability to manage calendars, inboxes and scheduling for senior leadership.
• Experience with personal or lifestyle coordination is a plus.
• Strong organizational and coordination skills with a reliable, process‑driven approach.

Required skills

• Hands‑on experience with CRM systems.
• Familiarity with Practos for file management and reporting.
• Experience using task‑planning, organizational and workflow‑management tools.

What we offer

• Health Maintenance Organization (HMO) coverage.
• Competitive pay with government‑mandated benefits, 13th‑month pay, night differential, internet allowance and performance bonuses.
• Yearly salary increase and opportunities for career growth.
• Fun and supportive remote working environment.