Executive Assistant / Virtual Office Manager

About the role

White Tiger Connections is looking for a proactive Executive Assistant / Virtual Office Manager to support the CEO and key team members across White Tiger and Guidepoint. The role is fully remote and combines high‑level executive assistance with virtual office and operations management.

Key responsibilities

• Provide executive support to the CEO, including calendar management, scheduling, call handling and email correspondence.
• Prepare meeting materials, track action items, and maintain organized records, agreements and documentation.
• Manage virtual office tools and systems such as Zoho Projects, Riplane, licensing and access management.
• Handle administrative workflows including time approvals, expense processing and document preparation.
• Oversee contractor onboarding, monitor operational needs and align cross‑company administrative processes.
• Act as central point of contact for inbound marketing leads, collaborate with the marketing team on campaign logistics and lead routing.
• Assist with project coordination across initiatives and support recruiting and intern program logistics.

Required profile

• 3+ years of experience as an Executive Assistant, Virtual Assistant or Office Manager supporting C‑level executives.
• Strong organizational ability to manage multiple priorities, deadlines and stakeholders.
• Excellent written and verbal communication with a professional demeanor.
• Discretion, reliability and a solutions‑oriented mindset.
• Ability to work independently in a remote setting while collaborating with a distributed team.
• Bachelor’s degree preferred, but equivalent experience will be considered.

Required skills

• Zoho (including Zoho Projects)
• Riplane
• LinkedIn
• Google Workspace
• Microsoft 365
• Project management software