Executive Assistant to Directors

About the role

We are seeking a proactive and highly organized Executive Assistant to support our company directors. The role is onsite in Antipolo and offers a probationary full‑time contract with a middle‑shift schedule. You will provide high‑level administrative and operational assistance to keep executive activities running smoothly.

Key responsibilities

• Manage executive calendars, appointments, and email inboxes.
• Prepare meeting materials, including agendas, briefings, background notes and pre‑reading documents.
• Coordinate domestic and international travel with detailed itineraries.
• Create, format, proofread and organize presentations, reports and business documents.
• Maintain accurate records and organize business data.
• Conduct market, competitor and business research.
• Support accounting and finance tasks: process receipts, monitor expenses and assist with expense tracking.
• Handle administrative matters related to business, legal and personal affairs of directors.
• Manage personal and business purchases on behalf of directors.
• Assist with content creation and scheduling for LinkedIn and Instagram.
• Prepare executive briefings by researching organizations, owners, stakeholders and meeting participants.
• Anticipate upcoming meetings, projects and priorities, providing proactive support.

Required profile

• Excellent written and verbal communication skills.
• Strong organizational and time‑management abilities.
• High attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proactive mindset with the ability to anticipate executive needs.

Required skills

• Microsoft 365 suite (Outlook, Word, Excel, PowerPoint).
• Microsoft Teams.
• Shopify.
• Canva or similar design platforms.
• Accounting or expense‑management software.
• Instagram and LinkedIn content management tools.
• Online research and data‑gathering tools.
• AI tools for research, writing, summarisation, document preparation and workflow efficiency.

What we offer

• Competitive salary up to PHP 35,000 per month.
• Probationary full‑time contract with potential for permanent placement.
• Onsite work environment in Antipolo.
• Middle‑shift schedule.